With the changing dynamics of our current work environment, more technology solutions are being developed to assist employees to stay productive and efficient. Google is one of the companies that are at the forefront of pioneering collaborative software/solutions in the workplace. Some of the solutions include G Suite and Google Workspace Essentials.
Google Workspace (formerly G Suite) is a suite of cloud computing, productivity, collaboration tools, software, and products. G Suite comprises products like Gmail, Google Calendar, Drive, Meet, Chat, Sites, and much more.
Introducing Google Workspace Essentials
Google Workspace Essentials is a new suite of collaboration tools developed by Google which allows employees within an organization to use applications like Google Drive, Docs, Sheets, Slides, Sites, and Google Meet without necessarily using Gmail.
Google Workspace Essentials allows organizations to extend the services to the wider team for secure collaboration via Google Drive and secure video meetings via Google Meet without needing to change their current emailing platform.
Google Workspace Essentials Package
|Google Meet||-Secure video Meetings
-Seamless Share Screen
-No downloads Required
-Schedule, create and join the meeting from MS outlook
|Google Drive||-Store all your document
-Granular Sharing Options
-Shared Drive for Teams collaboration
-Offline Access Available
|Google Docs||-Clean and clean interface for writing
-Assign action items instantly
-Automatic version control
-No, save button
|Google Sheets||-Analyze and Visualize
-Hundreds of Formulas available
-cell level revision history
-Extend with Google Apps Script
|Google Slides||-Ready-made Templates
-Add audio and videos
-link Google Sheets
-Host audience Q& A
|Google Forms||-Drag & Drop Form builder
-Multiple fields types supported
-Customize & brand your forms
-Analyze and visualize responses
|Google Keep||-Take notes from anywhere
-Multiple note types supported
-Apply labels to notes
|Google Sites||-Drag and drop website builder
-Embed content from Google Drive
-Publish internally or externally
The following are reasons why your company should sign up for Google Workspace Essentials
1. If your company already has an existing messaging platform for emails and is happy with it but wants to use Google collaboration applications like Google Drive and Google Meet, Google Workspace Essentials would be a perfect choice since it can seamlessly integrate with other third-party vendors.
2. If your organization is under a contractual agreement with vendors like Microsoft Office 365, but on the other hand feels the need to utilize Google collaboration apps like drive, sheets, meet, etc. Google Workspace Essentials would be a perfect fit since it can perfectly integrate with Microsoft Office 365.
3. If you are already a Google Cloud Platform customer and want to transition to Google Workspace all at once, and you can start with Google Workspace Essentials Collaboration tools and finally complete the switch to Gmail and Calendar.
Additional Google Workspace Essential Design Features
–Google Workspace Essential seamlessly integrates with other software like Microsoft Outlook. You do not need to change your current mailing platform. For example, if your organization is currently Microsoft Office 365, Google Workspace Essentials will reduce conflict be seeing if a teammate is editing an office file and gets notified where it’s your Turn to edit files. Schedule and Join meetings directly from the Outlook Calendar.
–Easily record meetings and sessions and can allow you to connect up to 250 participants and record them to your drive directly making it easy to share with others.
-Another great Design feature of Google Workspace Essentials is that it enables you to directly Sync Drive Files directly from the cloud with your Mac or Pc freeing up disk space and network bandwidth
–Google Workspace Essential apps will enable your organization employees to easily work from anywhere and across any device or browser. Another great feature of Google Workspace Essential is its offline capabilities. You don’t have to have an internet connection for you to create, view, and edit files in Docs, sheets, and slides. Any changes you make on while you are offline will be automatically synced as soon as you have an internet connection.
–Easily Create Costume surveys as well as forms for your team and analyze the data instantly in Google sheets
Google Workspace Essentials Security Features
When your teams need to connect, Google Meet will deliver seamless, reliable, and simple video conferencing. Under Google Workspace Essentials you can have up to 250 participants per call and record video meetings to Google Drive for future reference. All this is done securely.
If you have a fully functioning team within your organization, you can just sign for Google Workspace Essentials with your work email. More so, this process is extremely easy and does not require any technical experience.
For additional security, which will prevent unauthorized data from your company files by outsiders its advisable to verify your domain with Google. Once your domain is verified, a lot of additional security control will be available in your Google Workspace Essentials admin console.
Easy and secure access to all of your content
Google Workspace Essentials comes with Google Drive which will enable you to store, share, and access your content from any device. Your organization’s employees can utilize shared drives, where files belong to the team instead of an individual.
Compatibility with other Platforms
If your organization is already using a different emailing platform like Microsoft Outlook and wants to try and utilize the power of Google apps. Google Workspace Essentials was designed to integrate with and complement other existing technology. For example; Google Drive supports over 100 file types including Word, PowerPoint, and Excel and Outlook Plugin For Google Meet enables you to create or join meetings directly from your calendar.
Getting started with Google Workspace Essentials: Pawa IT Solutions Limited in conjunction with Google is offering companies a chance to try Google Workspace Essentials.