Leveraging G Suite for online remote working

Many organizations and businesses across the world are considering ways in which they can keep their employees connected when they cannot all be at the same location. This need has forced many organizations to try different services and platforms, all intending to archive this goal.

G Suite 

G Suite by Google has stepped in and filled this gap by providing a platform that is designed to foster effective collaboration, efficiency, and productivity and it can be accessed from any device and location. Below we shall elaborate on how certain features can be used by employees for remote working.

Google Meet.

Google Meet allows you to connect with up to 250 participants on an audio and video call, where each person can join from their computer or phone. You can share an application or your entire screen and can work together on documents and chat via instant messaging

Getting started with Google Meet In Gmail 

The Meet pane displays on the left-hand side of the screen by default in Gmail. It allows employees to send text messages to each other or start a google Meet session.

To start a meeting:

Position your mouse over the name of the person you wish to meet with. If their name is not showing in the list, click on the + sign next to your profile picture, then type the name of the person you wish to meet with. Click on the Video

Click on the video call icon in the bottom- right corner of the contact card

A new Google Meet tab will open in your browser – click on Invite to invite another person to the meeting.

Adding Google meet to calenders 

Your G Suite administrator may have set a Google Meet link to be included in all calendar events you create by default. If not, you can add a meeting link to a calendar event as follows:

● Create the event as normal and add all details

● Click on the link to Add rooms, location or conferencing

● Click on the Add Conferencing link

A Google Meet link will be added to the event which everyone included in the invitation can

Click on to join the meeting.

Google chat in Gmail

Google Chat can be used to chat directly with members of your organization while working remotely, as well as to create persistent chat rooms that specific colleagues can view and contribute to in their own time.

The Chat pane displays on the left-hand side of the screen in Gmail and can be used to view a chat room or continue a conversation with a colleague.

Click on a person or room to view previous conversations and to enter new messages.

To start a conversation with a new colleague:

Click on the + next to your status

● Type the name of the person you wish to chat with

● Click on their name in the list of suggestions

N/b Colleagues that are available on Google Chat will display a green circle in the People list.

Using Audience Tools in Google Slides

Presenter View in Google Slides allows you to display your presentation in full screen while managing the slides separately. In the presenter view, you can easily navigate between slides, view speaker notes and even allow the audience to ask questions, and choose which question to display on-screen at any time.

Showing a presenter view

To run a presentation and show presenter view:

● Click on the drop-down arrow of the Present button near the top-right corner of the screen

● Choose Presenter View

Your presentation will display in full on-screen, with a separate Presenter View window which will show on your screen only if you are presenting in a Google Meet call.

The main window of Presenter View shows the slide currently displaying to the audience, as well as the next and previous slides, which you can click on to display to your audience.

You can also use the drop-down list to choose a specific slide to display.

Drive.

Google drives allow you to create documents, spreadsheets, presentations, and many more, and you can share them with external and internal colleagues so that you can collaborate in those documents in real-time together.

Collaboration in Google Drive 

Importing to Google Drive

Click on the Settings cog near located at the top right corner

Click Settings

Sharing Documents

Employees can also choose which colleagues they want to share and collaborate with on various documents. This can be done by ;

Clicking on the Share button in the top right corner of the screen

Then click on the Advanced link in the bottom-right corner of the Share dialog box

Under Who has access, click on Change

Collaborating in Docs, Sheets, and slides 

If you have shared doc with colleagues, you will be able to see if anyone else is working on the document at that time or the previous people who accessed the document. To chat with someone that is working on the doc, click on the chat icon next to the photos of all collaborators along the top of the doc.

G Suite Mobile set up for remote working 

G Suite is a platform that was designed to work on any device seamlessly. With this in mind, you can do various activities on your handset while remote working and thus keeping in touch with your colleagues.

Setting up G Suite on your android device for remote working 

Taping the Settings tab

Then click Cloud and Accounts

Click Accounts Tap Add Account

Tap Google

Enter your work email address and tap Next

To compose a Message 

Tap the Compose + button

Tap To and start typing the name of the recipient

Tap the name from the list of suggestions

Tap the arrow to the right of To for Cc and Bcc options

Tap Send in the top-right corner of the message when complete

To attach a file from Google Drive you should ;

Tap the Attach button near the

The top-right corner of the screen

Choose Insert from Drive

Locate the file you wish to attach

Tap Select

You can add Calendar settings for meetings and presentations by

Tapping the menu in the top-left corner of the screen

Then Scroll down to view more options then tap the settings icon

Tap the General tab then choose the general options such as the day that marks the start of the week, and whether to show week numbers and declined events, etc.

Tap the Back arrow when complete

G Suite Mobile Guide for IoS users

Setting up G Suite for your IoS Device

Tap Settings and then tap Passwords & Acc

Tap Add Account then tap google

Enter your G Suite email address, then tap Next

Enter your password, then tap Next

Compose a message 

Tap the round Compose button

Tap To and start typing the name of the recipient

Tap the name from the list of suggestions

Tap the arrow to the right of To for Cc and Bcc options

Tap Send in the top-right corner of the message when complete

Attaching a file from Google Drive

Tap the round Attach button near the top-right corner of the screen

Tap the arrow to the right of Drive

Locate the file you wish to attach

That’s it. You are all set!

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